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NEHES Chapters New Hampshire Society of Healthcare Engineers Bylaws | NHSHE Membership Application | NEHES Membership Application President: David Wilder, Cheshire Medical Center/Dartmouth-Hitchcock Keene
August 20, 2010 Meeting Minutes Call to Order: The meeting was held at New Hampshire Hospital Assocation Building in Concord and was called to order at 11:00. Brad Balon President of Balon Process Management conducted a presentation of Microsoft Excel techniques for the Facilities Manager focusing on the power of pivot tables. Meeting Minutes: The May meeting minutes were approved as written. Officer Reports: President Report: David Wilder
Vice President Report: Todd French
Secretary/Treasury Report: Tim Bishop
NEHES Report: Jona Roberts
Committee Reports: Steve Cutter
New Business:
The meeting was adjourned at 1505. Remaining 2010 Schedule of Events: September 9/17 Meeting – NH Hospital Association October 10/3-10/6 NEHES Fall Conf – MT Washington Hotel, Bretton Woods, NH November 11/19 Meeting – Security System Technologies – Wentworth Douglas Hospital December 12/17 Annual Planning Meeting 2010 NHSHE Officers: President – David Wilder Vice-President – Todd French Secretary/Treasurer – Tim Bishop State Rep. to NEHES – Jona Roberts Alt. State Rep. to NEHES – Chris Bergeron
CallMeeting Minutes August 20, 2010 Call
Meeting Minutes May 21, 2010 Call to Order: The meeting was held at Dartmouth Hitchcock Medical Center, Lebanon, NH and was called to order at 1255 following a presentation and tour of the recently completed Outpatient Surgery Center and lunch. Meeting Minutes: Approved as written. Officer Reports: President Report: David Wilder Dave reported the passing of Richard (Rick) Bowen, the former Director of Engineering at Wentworth-Douglass Hospital in Dover. Those that knew Rick were quick to point out what a wonderful person he was. Several members present recalled fond memories they shared with the group. It was decided that NHSHE would donate $250 to Wentworth-Douglass Hospital in Rick’s name. Vice President Report: Todd French Todd was not present and no report was submitted. The last NEHES meeting was devoted to conference calls with the two firms that are being considered to facilitate the society’s strategic planning process and a presentation by the attorney that had reviewed the Society’s bylaws. The selection of a facilitator will be considered at the June meeting. Committee Reports: The 2010 Fall Conference vendor list was discussed. There are still many booths (in all three levels) available, members encouraged to reach out to vendors who may be interested in sponsoring. 40 booths have been sold to date. Steve Cutter reviewed the educational schedule for the Fall Conference. Steve Nelson, former New England Patriot, will be the keynote speaker. A reminder will be placed in the May newsletter, encouraging early registration for the Fall Conference and room reservations in advance. Vendors will not be able to reserve a room at the discounted rate, currently vendors are not being allowed to book rooms. The registration package should be ready to go sometime in late June. Dave Dagenais to send out the current vendor list to NH members. Tim King, of William A. Berry & Son, Inc., has offered and agreed to host a comedian to entertain the guests after the awards dinner. Steve indicated that Tom Humphreys had finalized the golf package. Golf will cost $125.00 per participant. A price has of $99 has been negotiated for 3 hours on the Mount Washington zip line. The spouse program is being finalized. Room rates for Engineers are still being discussed. Old Business: The revised NHSHE logo was presented for comment. John Dunleavy was the originator and creator of the new design and has turned it over to the design department at Dartmouth Hitchcock for the final touches. New Business: A tour of Dartmouth Hitchcock Medical Center’s new Outpatient Surgery Center was hosted by Steve Cutter. Scott LeClair, PE a principal at Fitzemeyer & Tocci, presented “An Overview of MEP/FP systems. Scott’s PowerPoint presentation provided a broad overview of these systems followed by a tour of the building. We would like to thank Fitzemeyer & Tocci for the presentation, tour and for providing lunch. It was decided that NHSHE would donate $250 to Wentworth-Douglass Hospital in honor of Rick Bowen’s memory. Certificates for continuing education were distributed to attendees of the CHFM review session. The next meeting will be held on June 18, 2010 and is currently scheduled at the New Hampshire Hospital Association building in Concord. The educational topic and location may change so be sure to check before traveling to the meeting. Meeting Adjourned: The meeting was adjourned at 1340. Education/Presentation: A tour of Dartmouth Hitchcock Medical Center’s new Outpatient Surgery Center was hosted by Steve Cutter. Scott LeClair, PE a principal at Fitzemeyer & Tocci, presented “An Overview of MEP/FP systems. Scott’s PowerPoint presentation provided a broad overview of these systems followed by a tour of the building. We would like to thank Fitzemeyer & Tocci for the presentation, tour and for providing lunch. Remaining 2010 Schedule of Events: June 18 Meeting – Energy Management Technologies - NH Hospital Assoc July 9 NH/VT Educ. Session – VA Hospital, July 16 Meeting – NH Hospital Assoc August 20 Meeting – NH Hospital Assoc September 17 Meeting – NH Hospital Assoc October 3-6 NEHES Fall Conf – MT Washington Hotel, Bretton Woods, NH November 19 Meeting – Security System Technologies – Wentworth Douglas Hospital December 17 Annual Planning Meeting 2010 NHSHE Officers: President – David Wilder Vice-President – Todd French Secretary/Treasurer – State Rep. to NEHES – Jona Roberts Meeting Minutes April 16, 2010 Call to Order: Meeting Minutes: Officer Reports: No report. Secretary/Treasury Report: Tim Bishop Tim Bishop was not present. Concerns were discussed in regards to members not paying their dues and participating in meetings. It was suggested to re-evaluate the email and membership list, condense the list and reach out to active members and discuss their intent on continued membership. NEHES Report: Jona Roberts The NEHES Spring Conference, hosted by the Maine Chapter, in Leominster, MA was well attended and declared a great success. There is still time to nominate a NEHES candidate for Engineer of the Year. The deadline is 5/1 and nominations should be forwarded to Fred Leffingwell. There was no NEHES Board meeting scheduled in April. Committee Reports: Steve Cutter reviewed the educational itinerary scheduled for the Fall Conference. Open time slots were discussed. Todd French suggested adding Robert Roseen, the Assistant Research Professor of Civil Engineering at UNH and UNH Storm Water Center Director, to the agenda. Todd will speak to Robert, check his availability and ask that he provide a brief overview to the group during a late morning session on Tuesday. Todd will let Steve know early next week about Robert’s availability. A reminder will be placed in the May NEHES newsletter, encouraging early registration for the Fall Conference and room reservations in advance. Norma Oaks will be speaking with the printing company next week (for the brochure) and will be providing the group with an exact date that the final information is needed for printing. Food arrangements will also be included in the Fall Conference brochure.
2010 NHSHE Officers: President – David Wilder Vice-President – Todd French Secretary/Treasurer – Tim Bishop State Rep. to NEHES – Jona Roberts Alt. State Rep. to NEHES – Chris Bergeron Next Meeting: May 21, 2010 at 1130 Dartmouth-Hitchcock Medical Center 1 Medical Center Drive Lebanon, NH CALL TO ORDER: The meeting was held at Concord Hospital in Concord and was called to order at 1200. EDUCATION/PRESENTATION Standard Practice for Inspection and Maintenance of Commercial Building HVAC systems presented by Stephen Nicholas, CAFS from Air Industries, Inc. A copy of ANSI/ASHRAE/ACCA Standard 180-2008 was provided for all members in attendance. CEU’s awarded. Certificate will be distributed at the April meeting. MEETING MINUTES: Approved as written. OFFICER REPORTS: PRESIDENT REPORT: David Wilder
VICE PRESIDENT REPORT: Todd French
SECRETARY/TREASURER REPORT: TIM BISHOP
NEHES REPORT: JONA ROBERTS
COMMITTEE REPORTS:
o Exhibitor forms sent out; There are 3 levels (gold, silver, bronze), booth location based on sponsorship level, gold in front to bronze in back of exhibit hall. Will assign location from the back forward to allow flexibility of we receive more of a sponsorship level than expected. o Exhibitor forms to be posted on NEHES website after Spring Conference o Dave asked members to contact vendors who may be interested. This may be a good time for smaller NH based companies to show their products. Dave will send out a list of vendors already contacted. · Space available at Spring Conference to advertise Fall Conference. Norma Oaks is working on a MT Washington backdrop and gift basket for table. · Sponsorshipsopportunities divided into two categories: o Gold Tourney (Tom Humphrey) o Conference Items (Dave Dagenais) – Food, Hospitality, etc. We need to determine what we want and price tag we are looking for. Individuals wanting to assist in this effort should contact above persons. · Education: Steve Cutter: 27 abstracts returned thus far. Please contact Steve Cutter at steve.d.cutter@hitchcock.org to share any information you may have of those on the list. Also, we could use more topics regarding facility maintenance issues. Heavy on design and codes. Send any ideas or contacts to Steve. · Keynote speaker not selected yet. Steve Cutter is taking any suggestions. He has scoured lists but hasn’t found anyone that seems relevant to healthcare engineers, or in our budget. · Steve Cutter set a target of July for Attendee Registration packets. Chris Bergeron and John Dunleavy to work on. · Finance: Steve Shaw: All money requests or revenues for conference should be sent to SteveShaw. Steve will keep a log of transactions and send payment requests to Gary (NEHES Treasurer) for check or credit card payment. Dave will send list of paid vendors to Steve as deposits will be made directly to NEHES. · Any thoughts, ideas and concepts please contact Steve Cutter at steve.d.cutter@hitchcock.org . OLD BUSINESS:
Business meeting will start at 11am, followed by CHFM review at approx 1pm. NEW BUSINESS:
MEETING ADJOURNED:
The meeting was adjourned at 1535. 2010 Schedule of Events January 1/15 Meeting – NH Hospital Assoc February 2/19 Meeting – ASHRE Standards – March 3/19 NEHES Spring Conf. – April 4/16 Meeting – CHFM Review – May 5/21 Meeting – Security System Technologies – June 6/18 Meeting – Energy Management Technologies - NH Hospital Assoc July 7/09 NH/VT Educ. Session – VA Hospital, 7/16 Meeting – NH Hospital Assoc August 8/20 Meeting – NH Hospital Assoc September 9/17 Meeting –NH Hospital Assoc October 10/3-10/6 NEHES Fall Conference: Mount Washington Hotel, Bretton Woods, NH November 11/19 Meeting – NH Hospital Assoc December 12/17 Annual Planning Meeting NEXT MEETING: April 16, 2010 at 1100 New London Hospital 273 County Road, New London, NH 03257 http://www.newlondonhospital.org/ January 11, 2010 Meeting Minutes The meeting was held at The New Hampshire Hospital Association Building in EDUCATION/PRESENTATION Roofing Maintenance and Replacement Strategies presented by Dan Langelier from SR (Simon Roofing) Products. Dan can be contacted at: dlangelier@simonroofingproducts.com. MEETING MINUTES: December minutes approved as written. OFFICER REPORTS: PRESIDENT REPORT: David Wilder
COMMITTEE REPORTS: Fall Conference: Steve Cutter, Chairman · Hotel is locked down for three days. Event Planner now formerly working for NHSHE. · Done to date: Hotel contract in place. Save the date flier went out. Started on educational program. · Call for abstracts went out. Registration brochure planning with same contractor who did last NH event.
· Other sponsorship opportunities discussion: Breakfast, Lunch, Dinner, Beer, Spouse Programs i.e. Zip Line Raffle (on the last day), Scholarships up to $1000.00. · Activities: Golf, Cog, Spa, Zip Line, Wine Tasting. Discussion on organizing these events i.e. provide a couple of different tracks. · Recommend to mail out Vendor Registration followed by Sponsorship Opportunities mailing. · Anyone that has additional vendor information please contact Dave Dagenais: mtad@wdhospital.com · Education: Call for abstracts deadline has been extended to February 15. · Still looking for a Keynote Speaker. · Key milestone is to get the Vendor Registration Pack and the Call for Abstracts out. · Discussion: A table at the Spring Conference with Engineer Registration and Marketing Material for Bretton Woods. · Any thoughts, ideas and concepts please contact Steve Cutter: Steven.D.Cutter@Hitchcock.ORG OLD BUSINESS:
2010 Schedule of Events January 1/15 Meeting – NH Hospital Assoc February 2/19 Meeting – ASHRE Standards – March 3/19 NEHES Spring Conf. – April 4/16 Meeting – CHFM Review – May 5/21 Meeting – Security System Technologies – June 6/18 Meeting – Energy Management Technologies - NH Hospital Assoc July 7/09 NH/VT Educ. Session – VA Hospital, 7/16 Meeting – NH Hospital Assoc August 8/20 Meeting – NH Hospital Assoc September 9/17 Meeting – NH Hospital Assoc October 10/3-10/6 NEHES Fall Conf – MT Washington Hotel, November 11/19 Meeting – NH Hospital Assoc December 12/17 Annual Planning Meeting NEW BUSINESS:
MEETING ADJOURNED:
The meeting was adjourned at 1515. 2009 NHSHE Officers: President – David Wilder Vice-President – Todd French Secretary/Treasurer – State Rep. to NEHES – Jona Roberts Alt NEXT MEETING: February 19, 2010 at 1200 Concord Hospital
December 11, 2009 Meeting Minutes The meeting was held at The Common Man Restaurant in Concord and was called to order at 1200. EDUCATION/PRESENTATION:
OFFICER REPORTS: PRESIDENT REPORT: Chris Bergeron provided and reviewed 2009 NHSHE Annual Report:
2009 Goals and Results Increase Active Membership Results: Largest roster since 2005 Average membership attendance up 30% from last year. Enacted efforts to improve future results By-laws change to broaden access to “all persons having responsibility in healthcare facility operations”. Members reaching out to un-represented organizations Institute a Productive Education Program Results: First Annual NH/VT Educational Meeting Surgical Lighting NFPA 99 Hot Issues Professional Development Project Planning and Execution Electrical and Gas Savings Opportunities Electrical Rebates and Solar Thermal Opportunities for Hospitals High velocity HVAC Systems Workflow Management Solutions Increase Visibility (website) Results: NEHES has posted links to pages for each chapter. Web page info and look still in progress with NEHES. VICE PRESIDENT REPORT: Dave Wildermentioned that we had a stellar year with plenty of educational opportunities and should continue to build on this year’s foundation. There are currently 24 paid members. 15 have taken the NEHES opton NEHES REPORT: Dave reported that there was no change from last month’s report. Jona questioned Connecticut’s affiliation with ASHE. What are the pros and cons? Jona reported that NEHES is offering four free testing opportunities for CHFM exam which must be taken by May 2010. Jona would encourage those of you who may be interested. Keep and eye on the NEHES website. OLD BUSINESS: Meeting Schedule – New Hampshire Hospital Association booked for the third Friday of each month for 2010. Meetings will be held at 1200. Training 2010 – It was decided to continue to have educational opportunities at our monthly meetings. However add the Fall Conference Event planning to the agenda. Policy review added to the monthly agenda. Pick a topic and encourage members to share documentation, etc. Share survey results. What is the hot topic that they are focusing on? NFPA 99 Update Old Document vs. New Document (NH/VT). Coordination of a CHFM Training Session and review. Open it up to other chapters. Pursue with NEHES or conduct NHSHE Session. The Joint Commission Life Safety Chapter Review and Discussion. Steve Cutter recommended Gene Cable to walk us through this process. Steve Cutter recommended ASHE E-Learning; “Managing Life Safety” for FM’s who would like to bone up on Life Safety.
January: Training opportunities for roof maintenance or roof replacement strategies. Todd will contact Dan the Roofing Man for January’s meeting. Jona would like him to promote vendors to continue buying lunch. February: Paul Cantrell could have someone come in and discuss the new ASHRE standards in February. Will host at Concord Hospital. March: NEHES Conference. April: CHFM Home Grown Review at New London Hospital May: Dave Dagenais, Security Systems and Technology. Jona recommended that we can market this presentation to other people. June: Bob L. Energy Management Technology. Goals – Chapter Excellence Award for 2009. Tim will send a copy of the requirements with Decembers meeting minutes. NEW BUSINESS: 2010 Membership Dues Active Membership: Dave D. proposed we raise the dues to $50.00. All seated member’s in favor. Dual NHSHE/NEHES Membership: If you are an ASHE member; you don’t qualify. NEHES deal will be $65.00 for NEHES and NHSHE dual membership. All seated members in favor. Tim to update and submit for review. ASHE Members will receive free NEHES Membership which means you will still have to pay $50.00 to NHSHE to remain a NHSHE Member. Associate Member: $100.00. All seated members in favor to keep Associate Member Dues at $100.00. 2010 Officer Elections: Newly Elected Officers: President: David Wilder Vice President: Todd French Secretary Treasurer: Tim Bishop NEHES Rep: Jona Roberts NEHES Alternate Rep: Chris Bergeron COMMITTEE REPORTS: 2010 Fall Conference Working with pipe and drape to finalize booths. Looking for other ways to generate revenue to pay for expenses. Request for speakers. Confirmed Robb Solomon and Gene Cable. Steve Cutter sends his regrets that he is not available to attend today’s meeting and looks forward to meeting in January. Chris Bergeron brought some extra “Save the Dates”. A lot of things need to be ironed out before sending publications. MEETING ADJOURNED:
The meeting was adjourned at 1450. NEXT MEETING: January 15, 2010 at 1200 New Hampshire Hospital Association Building 125 Airport Road Concord, NH 03301 November 12, 2009 Meeting Minutes The meeting was held at the New Hampshire Hospital Association Building and was called to order at 0915. EDUCATION/PRESENTATION No Education or Presentation Scheduled for this meeting. OFFICER REPORTS: PRESIDENT REPORT: Chris would like an updated list of paid members in preparation of the annual report. Results from the Survey are in: Question: Entering the 2010 year, what is the most important to you as a member? Answer: Majority of members would like active training/discussion program. Question: Please rank what days you are best available. Answer: The third Friday of the month ranked #1. The seated members agreed on this date which will be implemented starting in January. Question: What time slots do you prefer? Answer: Afternoon (12-4pm). Question: What would you like to see for future discussions /training topics? Answer: Two topics that resounded from this question were compliance and sharing of documentation and operations. VICE PRESIDENT REPORT: No report. SECRETARY/TREASURER REPORT: $877.00 worth of expenses. $500.00 paid to NHSHE members who attended the NEHES Fall Conference. $377.00 paid to TG Graphics for the 2010 NEHES Fall Conference save the date mailers. There are currently 24 paid members. 15 have taken the NEHES option so far. 8 paid members put in for NHSHE Fall Conference Reimbursement. 5 have been reimbursed. COMMITTEE REPORTS: 2010 Fall Conference It was decided to continue to have education at our monthly meetings. The business portion of the meeting will incorporate 2010 Fall Conference Planning. Norma (NHSHE Event Planner) – has submitted a proposal. Norma, Steve Cutter and Steve Shaw working on the finance piece in preparation of a presentation at The NEHES Board Meeting. Big discussion with how much do we offset the cost for Active Members. Discussion on booths. Steve Cutter thought that providing a flat rate per booth may be an option. If a vendor wanted a larger booth then they are free to purchase two booths. Steve would like to see more networking take place. Looking for a Keynote Speaker. Start thinking about a “Theme”. OLD BUSINESS: Training Topics 2010: Discussion under new business. Web site: NEHES has updated the minutes. Dave is going to ask that our Bylaws be removed. NHSHE Logo Design: John not seated to comment. Officer Nominations: Discussion under new business. NEW BUSINESS: Nomination of Officers: President: David Wilder Vice President: Todd French Secretary Treasurer: Tim Bishop NEHES Rep: Jona Roberts NEHES Alternate Rep: Chris Bergeron Membership and Dues: Note to have this discussion at the annual planning meeting. Associate member dues, etc. 2010 Agenda Policy review added to the monthly agenda. Pick a topic and encourage members to share documentation, etc. Steve Cutter made the recommendation of Energy Procurement Discussions. Discuss and comment on NFPA 99 review process. Chris recommended March or April of next year. Training opportunities for roof maintenance or roof replacement strategies. Coordination of a CHFM Training Session and review. Open it up to other chapters. The Joint Commission Life Safety Chapter Review and Discussion. Steve Cutter recommended Gene Cable to walk us through this process. Steve Cutter recommended ASHE webinar, “Managing Life Safety” for FM’s who would like to bone up on Life Safety. New Hampshire Business Industry Steve encouraged possible involvement with New Hampshire Business Industry. He will research. Monarchs Tickets: Raffled off 4 Monarchs Tickets for Wednesday November 18th. Chris Bergeron is the winner! MEETING ADJOURNED: The meeting was adjourned at 1145. 2009 NHSHE Officers: President – Chris Bergeron Vice-President – David Wilder Secretary/Treasurer – Tim Bishop State Rep. to NEHES – David Wilder Alt. State Rep. to NEHES – Jona Roberts |
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